STORES CLERK – (OPEN TO SOMALI NATIONALS ONLY)

STORES CLERK – (OPEN TO SOMALI NATIONALS ONLY)

 

Location : Mogadishu, SOMALIA

 

Application Deadline : 31-Jul-14

 

Type of Contract : Service Contract

 

Post Level : SC-3

 

Languages Required : English

 

Starting Date : (date when the selected candidate is expected to start) 01-Sep-2014

 

Duration of Initial Contract : One Year

 

Background

 

Under the direct Supervision of the Operations Associate, and overall guidance and supervision of the Operations Manager, the Storekeeper provides reliable store management services. The Storekeeper demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds.

 

Duties and Responsibilities

 

Summary of key functions:

 

Receives, stores, and issues supplies and equipment and compiles records of supply transactions;

Keeps updated Inventories of supplies and equipment;

Compiles report of expenditures, ensuring stocks are always replenished;

Receives, stores, and issues supplies and equipment and compiles records of supply transactions focusing on achievement of the following results:

 

Maintains updated records of the various supplies in the stores and keeps accurate records in line with UNDP guidelines;

Controls all incoming/outgoing supplies by such methods as physical counts and/or rejection of any damaged commodities;

Signs Delivery Notes of received and dispatched goods/supplies and forward them together with invoices to registry for onward transmission to finance for payments;

Delivers goods on request against official and approved documentation.

Keeps updated Inventories of supplies and equipment focusing on achievement of the following results:

 

Keep updated records on stack cards, and/or computer inventory lists;

Make periodic physical inventory checks;

Well analysed data is produced on the basis of organized, accurate and well documented records;

Data discrepancies are recognized and brought to the attention of the appropriate supervision and/or officer.

Compiles report of expenditures focusing on achievement of the following results:

 

Accurate and precise records of stock expenditures are maintained and presented quarterly to Supervisor.

Impact of Results:

 

The key results have an impact on the accurate, safe, cost-effective and timely execution of the CO services.

 

Competencies

 

Operational effectiveness:

 

Ability to perform a variety of repetitive and routine tasks and duties related to stores;

Ability to review data, identify and adjust discrepancies;

Ability to handle a large volume of work possibly under time constraints;

Good knowledge of administrative rules and regulations;

Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required;

Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service;

Ability to organize and complete multiple tasks by establishing priorities. Operational effectiveness

Managing data:

 

Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases;

Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative;

Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheet, communications and other software packages with speed and accuracy;

Interprets data, draws conclusions and/or identifies patterns which support the work of others.

Required Skills and Experience

 

Education:

 

Completion of Secondary education.

Experience:

 

3 years of relevant work experience in stores management;

Ability to work with computer and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.

Language Requirements:

 

Fluency in English and Somali languages.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

resouce

http://joblink.so/job/stores-clerk-open-to-somali-nationals-only

Director of Public Relation & Communication (PRC)

Ministry of  Labor and  Social affairs